As Americans head into the winter months and COVID-19 infections increase across the country, a glimmer of hope is on the horizon as the prospect of vaccines becomes a reality. In Virginia, COVID-19 vaccines for high-risk front-line health care workers became available this week. Select staff at VCU Health Community Memorial Hospital (VCU Health CMH) received their first dose on Thursday, December 17.

“It’s the right thing to do,” says Desiderio Rimon, MD, of South Hill, Virginia. Curtis Poole of Wake Forest, North Carolina, is the Director of Food and Nutrition Services and he explains, “I want to set a positive example for the community.” Maryann Johnston of Halifax County, North Carolina, is the Director of Perioperative Services and she says, “I am taking all the precautions I can.”

Ikenna Ibe, MD, MPH, MBA, FACP, is the Vice President of Medical Affairs and Chief Medical Officer at VCU Health CMH. When he received his vaccine he said, “This represents hope. Hope that fewer people will die from this virus. Hope we can get back to normal. I did not do it just for myself but for everybody. I hope everyone will get it for this reason.”

VCU Health is one of a limited number of facilities in the Commonwealth that meets the equipment and storage requirements to safely receive and stow the COVID-19 vaccine. Here, we share what you should know about VCU Health’s preparations for the COVID-19 vaccine.

What is VCU Health’s plan for distributing the vaccine?

Weeks ago, VCU Health created an internal vaccine distribution task force to develop a plan that ensures equitable distribution of the COVID-19 vaccine. Initial vaccine supply is low, and our first priority is the safety of our team members and patients.

Following guidance from the CDC and in collaboration with the Virginia Department of Health, we are offering the vaccine in phases.

We are now offering the vaccines to interested front-line medical workers so they can safely care for all of our patients during the pandemic. This includes those who provide care to known or suspected COVID-19 patients, such as in our COVID-19 Intensive Care Unit or our emergency department. It also includes employees who regularly work in long-term care facilities.

VCU Health CMH is receiving a daily shipment to be used each day to interested high-risk, front-line medical workers following the same protocols on a tiered basis.

After that, the distribution phases are flexible as we get a better understanding of availability and continue to learn more about the new vaccines. Our plan will include distributing the vaccine to an expanded pool of VCU Health employees, patients and hopefully, the broader community.

Though exact timing is uncertain, we will always make decisions with the safety of our team members, patients and the community in mind.

How will we store the vaccines?

VCU Medical Center — VCU Health’s downtown Richmond hospital — meets all of the requirements to safely receive, store and transport the COVID-19 vaccine.

The Pfizer vaccine must be stored in extremely cold temperatures. It can be stored up to six months in special ultra-low temperature freezers set to -80 degrees C. The Moderna vaccine – which is currently under consideration for emergency use by the FDA – can be stored up to six months in a standard freezer that maintains a temperature of -20 degrees C.

As an academic medical center, VCU Health already has a number of these ultra-cold freezers, as well as the freezers and refrigerators necessary to store chemical medications and sensitive vaccines. We also have a new freezer to create extra storage space to ensure we are as prepared as possible to distribute the COVID-19 vaccine to whomever needs it.

How much vaccine will VCU Health receive?

The state of Virginia is receiving an estimated 480,000 doses of vaccine for health care personnel and long-term care residents. We are working closely with the Virginia Department of Health, and expect to receive approximately 3,800 doses for initial distribution across the VCU Health System.

Learn more about the safety of the COVID-19 vaccine.

Jessica Johnson vaccinates Ma Lorie Ann Tagabucba from Mecklenburg County, a front-line ER nurse.

Stacy Davis vaccinates Linda Norman from Dundas, Virginia.

Patty Mayer vaccinates Jackie Daniel from Lunenburg County.

Jackie Daniel vaccinates Maryann Johnston of Halifax County, North Carolina. She is the Perioperative Services Director at VCU Health CMH.

Stacy Davis vaccinates Curtis Poole of Wake Forest, North Carolina. Curtis is the Director of Food and Nutrition Services at VCU Health CMH.

Jackie Daniel vaccinates Manhal Saleeby, MD, of Emporia, Virginia.

Stacy Davis vaccinates Desiderio Rimon, MD, of South Hill, Virginia.

Stacy Davis vaccinates Saini Bikram, MD, the Hospitalist Director at VCU Health CMH.

Cover Photo Caption: Jessica Johnson vaccinates Ikenna Ibe, MD, MPH, MBA, FACP, the Vice President of Medical Affairs & Chief Medical Officer at VCU Health CMH.